West Rand District Municipality
PROCUREMENT POLICY & DOCUMENTS
To all suppliers seeking registration as an approved supplier on the database of the department
(The complete policy document is available under DOCUMENTS/LEGAL DOCUMENTS AND POLICIES and forms under DOCUMENTS/SUPPLY CHAIN)
All suppliers are herewith
invited to register as approved suppliers on the database of the Department.
In order to comply with the procedures set out in the Accounting Officers Procurement Procedures (AOPP), as referred to in the Public Finance Management Act, 1999 (Act 1 of 1999)(PFMA), the Department developed a supplier database to be used by the procurement office.
The purpose of this database is to give all prospective suppliers an equal opportunity to provide goods and services to the Municipality.
Preference shall be for the provision of goods and services. The creation of the Supplier Database will contribute to the efficient administration of the WRDM.
Attached please find an official registration form to assist us creating and updating our database according to legislation. It is imperative that suppliers read the application document carefully, complete it in full and sign it. Please note that a valid Tax Clearance Certificate must be attached. You will be informed of the outcome of your application.
Once completed this questionnaire must be submitted to:
c/o 6th and Part street
Or fax to: 011 412 3663
Attention: Supplier database administrator
Download detailed procurement policy click on chapter on table of contents:
Chapter 1: Introduction.
Chapter 2: Definitions and Interpretations.
Chapter 3: Legal Framework, Five pillars of procurement, Best Practice and Standards, The Procurement Committee, Procurement procedures, Responsibilities of the Procurement Committee.
Chapter 4: Delegated Authority by the Executive Mayor to officials, Request for tenders, Unbundling or Break - out of tender.
Chapter 5: Tender documents, Validity Period, Closing of tenders, Opening of tenders, Admission of tenders, Late tenders, Signing of tenders, Rejected tenders, Charging for tender documents.
Chapter 6: Request for Tenders and Price Quotations.
Chapter 7: Evaluation of tenders, Communication with tenderers, Negotiation with tenderers, Submission and signing of Preference Declaration, SARS tax and RSC levy clearance certificate, Samples, Pamphlets, Illustrations and Certificates, Confirmation of Prices, Verifying Preferences, Withdrawal of tender(s) before lapse of validity, Amendment of tender prices prior to lapse of validity, Extension of validity periods, Tenderers own Conditions, New and Unproven Products, Deviation from Specifications, Rental or hire-purchase of equipment, Basis for delivery, Ability of tenderers, Discounts, Comparison of tender prices, Declaration of interest
Chapter 8: Adjudication of Tenders, Adjudication methodology, Guidelines for the Procurement of Professional Service, Guidelines for Procurement of Engineering and Construction Works, The Procurement Procedure, Adjudication of Tender(s), Recommendations and Acceptance of Tender(s), Tender Adjudication Report(s), Penalties for non-compliance.
Chapter 9: Acceptance of Tender(s), Extending or Varying of Contracts.
Chapter 10: Administration of Contracts
Chapter 11: Unsatisfactory performance, Appeals in respect of invalid and irregular tenders, Procurement Appeal Tribunal and Panel of Arbitrators.
ANNEXURE 1 - COMPARATIVE EVALUATION FORM (QUALITY BASED)
ANNEXURE 2 - COMBINED EVALUATION (VALUE BASED)
ANNEXURE 3 - PROPOSED RESPONSIBILITIES: TENDER COMM.
ADDENDUM - DEFINITION OF A SMALL BUSINESS
DOWNLOAD APPLICATION FORM
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